Functions, events and venue hire on the Acton campus are guided by the University Guidelines, Functions on Campus Protocols and ACT Government COVID-19 advice. This documents details the risk mitigation strategies required to ensure all events and venue bookings are compliant with the ANU Classics Museum located on level two of the A.D. Hope Building, 14 Ellery Crescent, Acton ACT.
COVIDSafe Campus Alert Levels
NORMAL and LOW Levels: Normal functions management.
MEDIUM Levels: External visitors limited to campus.
HIGH or EXTREME levels: All public events and functions must be cancelled.
COVID-19 Risk Assessment Plan and Safety Plan
- A COVID-19 Risk Assessment Plan and a COVID-19 Safety Plan is required for each function or event on campus and a copy should be available while the event is running. These documents must be submitted as part of the Functions on Campus eForm or Enquiry form and agreed by the Associate Director, Corporate and Client Relations (Facilities and Services) prior to confirm the function or event, except in the case of Departmental Meetings.
- External and ANU Internal Hirers must inform museum visitors of expectations when booking tickets or when registering for a function that they are to not attend a campus event if experiencing symptoms linked to COVID-19 such as fever, cough or shortness of breath or have been in close contact with someone who is confirmed as having COVID-19 or is experiencing symptoms.
- Organisers/hirers, including the Volunteer Guides, must provide a nominated event ‘protocol officer’ to monitor the event or tours and ensure compliance. The protocol officer must complete the Australian Government’s COVID-19 infection control training course.
- Organisers/hirers will be encouraged to offer online activities, so to minimise face-to-face attendance.
- SCAPA will be notified of all large public functions held in the Classics Museum.
- High touch points including lift buttons, handrails, door handles, counter tops, tills, and EFTPOS facilities will be cleaned and disinfected regularly in accordance with ACT Health and the Return to Campus Guidelines.
- Contactless hand sanitiser stations are available at the main entrance to the building.
- Signage is placed within venues with instructions on how to sanitise hands and cough etiquette.
- Organisers/hirers will be required to supply hand sanitiser at the entrance of their function.
- Desks and surfaces must be cleaned by individuals upon entry to spaces; cleaning materials and bins are in situ.
- Signage is placed on glass display cases with instructions mandating visitors not to touch display cases.
- Posters on hand washing are prominent in venue bathrooms and hand-washing facilities are available in the bathrooms.
- Post event bookings may require post-function venue cleaning.
Venue Capacity and Regulations
- Social distancing protocols (1.5 meters) and maximum attendance numbers (25) across the entire Classics Museum Public Space, in accordance with the current ACT regulations. Larger public events of up to 50 attendees may be approved where the Check in CBR app is used.
- All central teaching spaces adjacent to the Classics Museum will have revised capacities as per current regulations. These are clearly signposted at the entrance to each venue.
- Posters outlining social distancing, safe hand washing and symptoms will be displayed in each central teaching venue.
- Seats will be arranged to reduce possible touch contact between visitors.
- Sharing of food and drink will align with current ANU Guidelines, Functions on Campus Protocols and ACT Government regulations.
- 2 hour booking time limit for functions and venue usage in accordance with the current ACT regulations. All participants to enter and leave within two hours. For events planned for more than two hours, additional detailed plans should be put in place to schedule additional short and long breaks, to clean the room and to ventilate.
- Attendees to remain seated during functions (no dancing, mingling etc.); participants in tours of the Classics Museum are to adhere to current social distancing protocols.
- Function /event attendees will be encouraged to follow the latest advice on using masks from the ACT Government.
- Event safety information should be well signed and easily viewable by attendees.
- Visitors to the public space within the Museum during normal business hours, including Museum tour attendees, will be encouraged via signage, information on the Classics Museum webpage, and Volunteer Guides, to use the ACT Government contract tracing system Check in CBR.
- In lieu of the above, all tour attendees must provide name and contact details as part of tour sign-in process.
Event Staff and Volunteer Guides
- Staff and Volunteer Guides will be briefed on symptoms of COVID-19 and told to stay home if feeling unwell.
- If a staff member or Volunteer Guide becomes unwell wile in the venue, a process is in place to isolate them and arrange for them to be sent home to receive medical attention.
- Staff common room has been cleaned and all tea/coffee making facilities removed.
- Isolation Room + Team Training if there are issues - A dedicated isolation room (AD Hope Conference Room 128) will be available for any guest exhibiting COVID-19 symptoms while awaiting emergency response agencies. Specific emergency escalation protocols for a COVID-19 incident requiring emergency services and infection control and hygiene education for all team members.
3rd Party Providers/Catering
- All third-party providers must have available a copy of their COVIDSafe operating plans, including staff inductions.
- Hospitality service staff must wear face masks while serving.
- Self-service buffet food, communal snack bars or communal condiments are not permitted. Single serve items only. Seated consumption only.
COVID-19 Case and Outbreak Management
- Any outbreaks or hot spots detected will be dealt with in accordance with the current ANU Guidelines and ACT Government regulations.
- Functions/events may be cancelled at short notice if an outbreak or identified case occurs in a specific venue or on campus. Expenses incurred dur to cancellation are the responsibility of the organisers/hirers.
Inspection of events
Physical inspection of events (selected by risk) to ensure compliance. The inspection will be undertaken by the Risk Assessment team in the School of Literature, Languages and Linguistics. Repercussions of non-compliance include, but are not limited to:
- Minor non-compliance items must be amended during the audit.
- Functions may be cancelled immediately.
- Future functions may not be approved for non-compliant organisers (staff, student or student groups).
- A post event inspection reports (highlighting any non-compliance issues) will be compiled for Senior Executive review.
- All corrective actions must be recorded in Figtree.